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Wednesday, September 21, 2011

Model Questions and Answers in public management





  1. Briefly clarify the difference between substantive law and procedural law

Substantive law consists of those principles which identify the rights and liabilities that arise under the law. For example, definition of the conduct which constitutes theft, robbery or murder in criminal law or what constitutes a contract in civil law. The procedural law consists of the rules which make it possible to give effect to and implement the substantive law. For example, the procedural law can define how a criminal trial should be conducted, what orders a judge can make and so on.

  1. Explain the nature and purpose of Administrative law in not more than one paragraph

Administrative law covers the legal principles governing the relationship between the government (the state) and the governed (the citizens). Administrative law is largely statutory and is based on legislation pertaining to ministries and other government institutions. Administrative law regulates the actions of ministries, departments, statutory bodies such as public corporations and boards as well as ministers and the public servants. Administrative law has also been helpful in controlling bureaucratic excesses.

  1. The legal system of Sri Lanka is supposed to be based on a mixture or amalgamation of several laws. List at least four of them.

i.                    Roman-Dutch law, commonly referred to as the country’s common law which the Dutch introduced,
ii.                  English law which was introduced by the British
iii.                Personal laws such as Kandyan law, the Thesawalamai, and Muslim law
iv.                Statute law or legislation
v.                  Case law or judicial decisions
vi.                Customs which have been recognized by our courts



  1. What do you mean by the concept of gender role?

Gender role is a learned behaviour in a given society which may consider certain activities and tasks as feminine and masculine. The gender roles are affected by cultural values and beliefs, patterns of interaction, age, class, religion, ethnicity and regional origin. Social organization, socialization and social control all reflect the gender distinctions made in a society. According to traditional gender roles men are assigned production-related roles while women are assigned reproduction-related roles such as mother, housewife and unpaid family worker.


  1. What is the difference between Gender Equity and Gender Inequality?

Gender equity means being fair to both men and women. In order to ensure equity or fairness, measures must be taken to eradicate unfair practices and to compensate for historical and social disadvantages that prevent men and women from operating on the same level. Gender equality means that women and men enjoy the same status. This also means that women and men enjoy equal access to resources, education, employment and other rights. Thus, equal valuing by society of the varying roles played by women and men is important to ensure gender equality.
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7,  What are the five dimensions of the women’s empowerment process?

(i)                 Welfare- this refers to the level of material welfare of females relative to males in areas such as nutritional status, food supply and income.
(ii)               Access- this measures the level of access available to females compared with males for resources like land, credit, employment related services as well as education.
(iii)             Conscientisation- this refers to recognition by women that their subordinate role in society is not part of the natural order of things but is imposed by a system of discrimination which is socially constructed and hence it can be challenged.
(iv)             Mobilization- this refers to collective effort on the part of women towards understanding their problems and obstacles, which leads to realization of the need for collective action against discrimination.
(v)               Control- this dimension refers to women taking control over decision making in regard to their own efforts and the rewards that follow the effort.


  1. Draw the distinction between decentralization and devolution.

 (a)   Decentralization is an administrative process where the organs vested with decentralized power are expected to be responsible to a higher authority. Devolution on the other hand is a political process where the persons who hold the devolved power are primarily responsible to a government elected for the devolved unit and through it, to the electorate of that unit.

(b)In decentralization the power is exercised by a unit of administration within the limits defined by a higher authority. The delegated power can be withdrawn by the decentralizing authority if deemed necessary. In the case of devolution, the power is devolved to a unit by law which may be under the constitution or a statue. This power can not be withdrawn except under conditions stipulated in the law that created the devolved unit.

( c)Decentralization often takes place within a centralized system of power. Whereas devolution take the form of restructuring of an existing centralized system of governance as in the case of Australia and Canada.

  1. In a devolved system of government what functions are generally retained at the centre?

(1)   Protect the sovereignty of the country
(2)   Manage the country’s economic and political relations with the outside world through external trade and finance, diplomatic representation and relations with other countries
(3)   National defense and territorial integrity and unity
(4)   Retain control over those matters which affects the interests of the country as a whole, such as national currency, certain aspects of environment and economic issues involving several sub-national units.

  1. Briefly explain the meaning of the principle of subsidiarity

  Subsidiarity requires that each level of government should be given the power that it needs for the management of all affairs within its territory, which it should be able to manage effectively. Powers retained at the national level, should be powers over those affairs which can not be managed at the lower level. Thus, the principle of subsidiarity convey the idea that the power at the higher level is “subsidiary” to the power exercised by the people in the conduct of their affairs.
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  1. What are the key problems inherent in a system of devolution?

(1)   Ensuring the consistency between policies and priorities at the national and sub-national levels
(2)   Managing the diversity and creativity of the sub-national systems of government
(3)   Equitably allocating resources in situations where there are great regional disparities of development
(4)   Preventing duplication and overlapping of functions at different levels, and
(5)   Possible weakening of the central government and threat of secession.



  1. Briefly describe the constitutional provisions available for ensuring parliamentary control over public finance.

 According to section 148 of the constitution parliament shall have full control over public finance. No tax, rate or any other levy shall be imposed by any local authority or public authority, except under the authority of a law passed by parliament.
Section 149 (1) stipulates that the funds not allocated by law to specific purposes shall be contributed to a consolidated fund in to which revenues from all taxes, rates and levies will be channeled.
Section 150 (1) lays down the condition that no sum shall be withdrawn from the Consolidated Fund except under the written authority of the minister in charge of the subject of finance..

  1. What do you mean by Programme Budgeting? Explain its purpose briefly,

Programme Budgeting is an improved budgeting technique that emphasizes the purpose for which the funds are allocated. Accordingly, the expenditure to be incurred under the ministries and departments are brought under programmes that identify the broad area of expenditure. The areas of expenditure are further sub-divided in to projects, items etc. Programme Budgeting technique helps in relating government expenditure to their objectives and sets in motion a process of monitoring the expenditure as well as their outputs.

14. Briefly explain the meaning of Zero Base Budgeting

As the name implies, zero base budgeting means that every budget exercise start with a zero. In practice it means that every activity for which funds are provided needs to be continuously justified in order to allocate funds annually. Thus, unless a budget item that has been funded in the current year is continuously justified, it will not be allocated funds in the subsequent years. This exercise makes the administrators to think afresh on each budget item.


  1. List five important reasons that have contributed to delays in project implementation resulting poor disbursement of project aid in Sri Lanka.

(1)   Weak monitoring and evaluation of projects due to absence of a sound management information system,
(2)   Lack of a sense of project ownership which arises due to limited involvement of project directors and managers in the initial decision making process,
(3)   Limited capacity of project implementing agencies,
(4)   Social and environmental resistance against certain project  activities,
(5)   Delays in loan effectiveness which arises due to reasons like not having the required staff and office facilities etc. at the initial stage,
(6)   Delays in procurement and appointment of consultants,
(7)   Limited provision in annual budget that delay in the release of counterpart funds
(8)   Limited delegation of authority to Project Management Units( PMUs),
(9)   Political interference with projects,
(10)Inadequate communication and coordination.

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